How do I take a value and then use it for all periods from now on in a Rolling Forecast environment? In other words, how do I accumulate (or calculate a cumulative) value over time – especially if that goes across years? Accumulation can be daunting to a novice, but it really is quite easy. Here’s how.

Let’s say I have the following dimensions in a cube called “Gross Profit”:

- Year
- Month
- CostCentre
- Product
- Scenario
- Gross Profit Measures

Year | 2016 | 2017 | ||||

Month | Oct | Nov | Dec | Jan | Feb | Mar |

Revenue | 1000 | 1200 | 950 | 900 | 750 | 1200 |

How do I calculate accumulated revenue across years?

First of all we need to have both a ‘Previous Period’ attribute in the Month dimension and a ‘Previous Year’ attribute in the Year dimension. Both of these can then be interrogated via an ATTRS to enable the accumulation.

Then we insert a rule like the following:

[‘Accumulated Revenue’ ] = N: [‘Revenue‘] + DB ( ‘Gross Profit’ , IF ( ( !Month @= ‘Jan’ ) , ATTRS ( ‘Year’ , !Year , ‘Previous Year’ ) , !Year ) , ATTRS( ‘Month’ , !Month , ‘Previous Period’ ) , !CostCentre , !Product, !Scenario, ‘Accumulated Revenue‘ )

In essence what this is saying is to do the cumulative calculation for Accumulated Revenue, take Revenue and add onto it the prior month’s value for Accumulated Revenue. There is the complication that the example (deliberately) covers year end, so we need to initially test if the Current Month is ‘Jan’ and if so, look up the ‘Previous Year’ attribute from the Year dimension. If the Current Month is not ‘Jan’, then just use the value from !Year. Then we need to look up the ‘Previous Period’ from the Month dimension. The remainder of the rule just uses the current values from the remaining dimensions and specifies that we use the value from ‘Accumulated Revenue‘.

(

(DB(‘Gross Profit’, !Year, !Month, !Cost Centre, !Product, !Scenario, ‘Revenue’,) ) *

(1 + DB(‘Gross Profit’, SUBST(ATTRS(‘Period’,!Month|’ ‘|!Year,’Prev Period’),5,4), SUBST(ATTRS(‘Period’,!Month|’ ‘|!Year,’Prev Period’),1,3), !Scenario, !GP Planning Account, !Cost Centre, !Planning Product, !Measures))

)-1;

A more complicated example of how to accumulate values is this. I have a change I want to apply to a ‘Price Change %’ rate that is then to be used from now until the end of the rolling forecast.

Year | 2014 | 2015 | ||||

Month | Oct | Nov | Dec | Jan | Feb | Mar |

Price | 100 | 100 | 100 | 100 | 100 | 100 |

Price Change % | 10.0% | 10.0% | 10.0% | |||

Accum Price Change % | 10.0% | 10.0% | 21.0% | 21.0% | 33.1% | |

Price Used | 100 | 110 | 110 | 121 | 121 | 133 |

Volume | 50 | 50 | 50 | 50 | 50 | 50 |

Revenue | 5,000 | 5,500 | 5,500 | 6,050 | 6,050 | 6,655 |

In the above example of accumulation, we have two years and 3 months from each of the Year and Month dimension. We have a price we are setting in Oct ($100) and then plan price increases in Nov, Jan and Mar (if only that was reality). Obviously the price changes need to be cumulative.

So how do we write the rule to do the accumulation? We need to have a ‘Prev Period’ attribute in our Month dimension that we can interrogate via an ATTRS.

Then we insert a rule like the following:

‘Current Forecast’,’Accum Price Change %’ ,’Amount’] = N:

(

(1 + DB(‘Gross Profit’, !Year, !Month, !Scenario, ‘Price Change %’, !Cost Centre, !Planning Product, !Measures) ) *

(1 + DB(‘Gross Profit’, SUBST(ATTRS(‘Period’,!Month|’ ‘|!Year,’Prev Period’),5,4), SUBST(ATTRS(‘Period’,!Month|’ ‘|!Year,’Prev Period’),1,3), !Scenario, !GP Planning Account, !Cost Centre, !Planning Product, !Measures))

)-1;

So the maths behind this accumulation is ‘a = (( 1 + b) * (1 + c)) – 1’, where a is the Accumulated Price Change %, b is the Price Change % and c is last months Accumulated Price Change %.

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